4.2 Using ODK Collect

This guide provides surveyors, mappers and field supervisors with the skills to:

• Complete the initial setup for ODK Collect
• Use ODK Collect for data collection surveys

Overview

Open Data Kit Collect (ODK Collect) is a data collection application on Android. ODK Collect can replace form survey from paper to digital. Therefore, this application will help the mapping and data collection activities in the field which also allow to save the location and photo information at once.

Resources and Training Materials

This section features a selection of resources targeted at project managers, trainers, or even self-learners on the topic(s) outlined above.

The following section is designed to serve as a self-paced guides for project managers, supervisors, or others in setting up the application.

Initial Setup for ODK Collect

1. Set the URL Server If you are not using a server, skip to step 2. Set the Image Size

To take the form survey from the server for the first time, the user needs to set the URL server. There are the steps:

• Open ODK Collect and press the three point button in the upper right corner, select General Settings → Server

• Type the URL address server in URL → OK

2. Set the Image Size

In addition to the location point, you can also take a picture as additional information. If you will be collecting images as part of your data collection surveys, you can set the picture resolution as desired. But, the picture resolution will also affect the amount of your phone memory or file which will be uploaded to the server later. It is recommended that you choose the smallest resolution of the image during initial setup. You can follow this step:

• Open ODK Collect and press the three point button in the upper right corner, select General Settings → Form Management.

• Select Image Size then select the Very Small (640px) option.

ODK Collect basic operations

1. How To Get a Blank Form Survey From Server If you are not using a server and surveys were manually uploaded to the device, skip to step 2. Fill the Survey Form

Before you fill-out the form survey that you made before, you need to download the blank survey form from specified server. You can follow this step to take a blank survey from the server:

• Press Get Blank Form and wait for the form to download from the server and make sure your internet is active.

• Select the available form, tick the check box or if you want to select all the form, you can Select All. If your form does not appear, can press Refresh to reload the page.

• After select the form, you can press Get Selected to download the selected form.

2. Fill the Survey Form

• To fill the form, back to the start page and select Fill Blank Form menu. And then select one form blank that you want to fill in the survey form list.

• Swipe to right or left on the screen to move the next/previous page. Questions that have a red star in the top left are required and you can not go to next question if the answer is empty.

• You can take photos directly by choose Take Picture option or select a photo from your photo gallery by select Choose Image.

• To add object location points include OSM object tag, you can use additional application, that is OpenMapKit (OMK). You can immediately switch to OMK application by press Launch OpenMapKit on the form. You can learn about using OMK application in section 4.3 Using the OpenMapKit.

• At the end, you can name the form, tick check Mark form as finalized and at the end choose Save Form and Exit to finalize the final form survey.

3. Edit the Completed Survey Form The saved form automatically save in ODK Collect. (Note: we do not recommend editing forms collected via OpenMapKit due to potential data error.) If you want to edit the completed form, you can follow this step:

• You can back to start page and choose Edit Saved Form.

• Select the form that you want to edit by press the form and you can edit the form.

• Then, press floppy disk icon

Transferring Completed Forms

After completing data collection, all forms will need to be transferred from the data collection device to a central storage location for data cleaning and processing.

1. Manual Download

If you do not have access to a server, forms can be manually downloaded from devices. To do so, plug the device into a computer.

• Go File Manager or File Explorer on your smartphone and open your internal storage. Then open ODK folder. This folder contains all the survey result file which stored on ODK Collect application. Then select the ‘instances’ folder which contains the files from the survey results.

• Copy the ‘instances’ folder to your computer. Rename the folder by date and surveyor.

2. Upload Survey Forms to Server

After you fill and save the form, the next step is upload form survey to server. You can follow this step to upload form to server:

• To upload the form return to the server, you can choose Send Finalized Form.

• Form survey is saved on that page and ready to send. You can choose Select All to select all forms first.
• Make sure you are connected on the internet. Then press Send Selected and wait until the process_ upload_ the form is complete.

• All forms that have been successfully uploaded will be stored in View Sent Form menu and the icon turn into green.

• After upload the form, you can delete the form in **_Delete Saved Form _**menu.

• You can delete the the filled form in Saved Forms option and delete the blank form in Blank Forms option. You should choose the form that you want to delete or Select All for delete all form.

• You need to confirm to delete the survey form by choose Delete Forms

3. Upload Survey Form to Google Drive

After you upload all the survey form to server, you may want to save and upload the survey result file in .zip format in Google Drive folder that was created by your mapping supervisor. This is the step:

• Go File Manager or File Explorer on your smartphone and open your internal storage. Then open ODK folder. This folder contains all the survey result file which stored on ODK Collect application. Then select the ‘instances’ folder which contains the files from the survey results.

• Before you move instances folder to your computer, you need to convert the folder to .zip format by pressing the instances folder and select Compress. You can change the .zip file name.

• After you move .zip file to your computer, you can upload the file to Google Drive that already set by your mapping supervisor.

• You can upload the file to Survey Result folder (or another name that your mapping supervisor made) by click right on your mouse then choose **Upload Files **and choose the file that you want to upload.